1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
- “Our Site” means the poweringpastcoal.org website
- “Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 14, below; and
- “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
- “Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data, as defined by EU Regulation 2016/679 General Data Protection Regulation (“GDPR”); and
- “We/Us/Our” means Third Generation Environmentalism Ltd (E3G).
2. Information About us
The Powering Past Coal Alliance (PPCA) website is operated by Third Generation Environmentalism Ltd (E3G).
E3G is an independent think tank operating to accelerate the global transition to climate safe economies and societies. E3G is established in the UK as a not-for-profit company limited by guarantee and it is registered in England and Wales at:
47 Great Guildford Street, London, SE1 0ES, United Kingdom
Company number 5158916, VAT number 853 8365 94
Email: [email protected]
3. What Does This Policy Cover?
4. What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as "any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier".
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5. What Are My Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
- The right to access the personal data we hold about you. Part 13 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 15 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about Our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about Our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
6. What Data Do We Collect?
We may collect and process the following data about you.
Information that you provide by filling in forms on Our Site. This includes signing up to our Newsletter, filling in Contact forms or communicating with us via email :
- Email address
We may also ask you for information when you report a problem with Our Site.
If you contact us, we may keep a record of that correspondence.
Information relating to your area of expertise as a result of communicating with us.
We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
We may also obtain information from you when taking part in an event.
Information we get from your use of Our Site and services
- Traffic data
- Location data
- Weblogs and other communication data (whether this is required for our own purposes or otherwise)
- The resources that you access, such as downloaded documents and web articles.
- What web browser you are using (automatically collected)
- The computer operating system you are using (automatically collected)
- A list of URLs starting with a referring site, your activity on Our Site, and the site you exit to (automatically collected).
Information from third parties:
We may also receive information about you from third party event co-organizers or project funders. This may include information such as:
- Your name
- Postal address
- Email address
- Telephone number
7. How May You Use My Personal Data?
Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data, or because it is in Our legitimate business interests to use it.
Where you have consented or a rule of law applies whereby your consent is not required, your Data will be automatically collected when you sign up to our Services.
We may use information held about you in the following ways:
- to ensure that content from our Site is presented in the most effective manner for you and for your computer,
- to provide you with information or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes,
- to carry out our obligations arising from any contracts entered into between you and us, for example if you take up employment with us. If you unsuccessfully apply for a job with Powering Past Coal Alliance, your personal information will be held for 12 months after the recruitment exercise has been completed and will then be destroyed or deleted,
- to allow you to participate in interactive features of our service, when you choose to do so,
- to invite you to events ran by us or our co-partners,
- to notify you about changes to our service,
- to monitor customer traffic patterns, Site usage and related Site information in order to optimize your use of our Site; data collected in this way will be aggregated and anonymized, but these statistics will not include information personally identifying you.
The Purpose(s) of Use in relation to:
- your Personal Data is lawful because it is necessary for us to hold and use your Personal Data so that we can perform our obligations under the contract we have entered into with you,
- your Sensitive Personal Data is lawful because you have given us your explicit consent to process your data in this way when applying for a role at Powering Past Coal Alliance, or if you have taken up employment with us,
- usage Data and Third Party Data is lawful because it is necessary for the purposes of legitimate interests pursued by us and/or our web developers in order to keep the Site up to date, organize events and functions and provide additional services to our users from time to time.
We may process your personal information for certain legitimate purposes which are in our interests but which we believe also benefit people who we identify as potential supporters of the Powering Past Coal Alliance.
Those carefully considered and specific purposes might for example include the following:
- inviting potential speakers and participants in a professional capacity to our meetings or events.
- engaging with particular individuals holding relevant policy-making positions, hand-picked experts, corporate professional individuals, journalists and those working in other relevant sectors in a business / professional capacity.
8. How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected or until you notify us that you no longer wish to receive our information.
9. How and Where Do You Store or Transfer My Personal Data?
We will store or transfer your personal data in the UK, which is fully protected under the GDPR. If you have signed up to the Powering Past Coal Alliance (PPCA) Newsletter your data will be transferred and stored by Campaign Monitor (Campaign Monitor Pty Ltd) in Australia. Campaign Monitor is an email address management and message sending service provided by Campaign Monitor Pty Ltd.
10. Do You Share My Personal Data?
We will not share any of your personal data with any third parties outside of our Group for any purposes, subject to one important exception.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
11. How Can I Control My Personal Data?
In addition to your rights under the GDPR, set out in Part 5, when you submit personal data via Our Site, you may be given options to restrict Our use of your personal data. In particular, we aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in Our emails or using the Unsubscribe Form in Part 12, below).
12. Can I Withhold Information?
You may access most areas of Our Site without providing any personal data at all. However, to use all features and functions available on Our Site (such as contacting us, signing up to the PPCA Newsletter or using Our Site's search feature) you may be required to submit or allow for the collection of certain data.
The Powering Past Coal Alliance (PPCA) Newsletter
If you have subscribed from the PPCA Newsletter you may control your data by unsubscribing from it either from the link provided in the newsletter itself or by using the following form.
13. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover Our administrative costs in responding.
We will respond to your subject access request within 14 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of Our progress.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of our Site. The table below explains the cookies we use and why. We do not do this to track individual users or to identify them, but to gain useful knowledge about how the Site is used so that we can keep improving it for our users.
The law states that we can store cookies on your machine if they are essential to the operation of the Site but that for all others, we need your permission to do so.
You can set your browser not to accept cookies and the below websites tell you how to remove cookies from your browser. However, in a few cases some of our Site features may not function as a result.
If you do not wish to receive cookies from us or any other website, you can turn cookies off on your web browser. Please follow your browser provider’s instructions in order to do so. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit aboutcookies.org, allaboutcookies.org or civicuk.com.
First party Cookies used on our site
Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. The Cookies to facilitate and improve your experience of Our Site and to provide and improve Our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
All Cookies used by and on Our Site are used in accordance with the Privacy and Electronic Communications Regulations (PECR) and GDPR law.
Certain features of Our Site depend on Cookies to function. Both the PECR and GDPR deems these Cookies to be “strictly necessary”. The Cookies we use on Our Site are strictly Session and Security cookies that do not collect any Personally Identifiable Information (PII). They are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed in this Policy document, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
The following first-party Cookies may be placed on your computer or device:
|PHPSESSID||This is native session cookie. It is used to store and identify a users' unique session ID in pseudonymous format for the purpose of managing user session on the website.||At end of session||Strictly Necessary|
|ppca_csrf_token||A security cookie used to identify the user and prevent Cross Site Request Forgery attacks||After 2 hours||Strictly Necessary|
|ppca_last_activity||Records the time of the last page load for logged-in website members. Used in conjunction with the ppca_last_visit cookie.||After 1 year||Strictly Necessary|
|ppca_last_visit||Date of the user’s last visit. Can be shown as a statistic for logged-in website members.||After 1 year||Strictly Necessary|
|ppca_tracker||Contains the last 5 pages viewed, encrypted for security. Typically used for form or error message returns.||At end of session||Functionality|
Matomo web traffic analytics
Our Site uses a self-hosted installation of Matomo analytics on servers located in the UK. Website analytics refers to a set of tools used to collect and analyse anonymous site usage information, enabling us to better understand how Our Site is used. This, in turn, enables us to improve Our Site and the services offered through it.
Our Matomo installation is configured in such a way that it does not collect any personal data, specifically:
- IP Addresses are anonymised and masked on two bytes. This ensures that your location is not logged.
- User IDs are anonymised to further protect your privacy.
- The site does not display personal data in any of its Page URLs or Titles.
- Raw data logs are encrypted and aggregated into reports and then deleted on a 3 month rolling basis.
- If you have set your browser's option to "Do Not Track Me" it will be fully respected.
The Matomo analytics service used by Our Site uses the following Cookies:
|MATOMO_SESSID||Temporary cookie set only if you have opted out of being anonymously tracked or set your browser to Do Not Track Me||At end of session||Strictly Necessary|
|_pk_id||Used to store a few details about the user such as the unique, anonymised visitor ID||After 13 months||Functionality|
|_pk_ref||Used to store the attribution information, the referrer initially used to visit the website||After 6 months||Functionality|
|_pk_ses||Short lived cookies used to temporarily store data for the visit||After 30 minutes||Functionality|
If you do not wish that your anonymised and aggregated data is used by our traffic software, you may either select the Do Not Track Me option in your browser's settings, or you may use the form below.
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
Third party Cookies used on our site
Our Site uses the CloudFlare content delivery network as an added layer of security. The service places a cookie which collects and anonymises End User IP addresses using a one-way hash so that they cannot be personally identified. It is a session cookie that expires after 30 days and used for load-balancing. The cookie:
- Does not allow for cross-site tracking,
- Does not follow users from site to site by merging various _cfduid identifiers into a profile, or correspond to any user ID in a Customer’s web application.
Other Third Party Cookies
Our Site also makes use of third party services that provide interactive content and features that we deem useful to our users. Each of these external services may place cookies and manage your data according to their respective privacy policies. Below follows a list of some of the third party services that Our Site uses with links to their respective privacy policies:
15. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Data Protection Officer,
E3G – Third Generation Environmentalism Ltd
47 Great Guildford Street
London SE1 0ES
Email: [email protected]
Telephone: +44 (0) 20 7593 2020
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change Our business in a way that affects personal data protection. This privacy notice was last reviewed and updated on 1 Dec 2019.
By continuing to use our site, you shall be deemed to have accepted such changes.